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Procurement Management

Preferred Supplier Network Management

Print Management

Transactional Print and Mail

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Procurement Management
GDS' collaborative procurement management solution improves the speed and effectiveness of the print sourcing process. It allows clients, RRD buyers and preferred suppliers to manage the complete print procurement lifecycle in a web-based application. Clients can request new jobs; buyers can assist in the job specifications & provide market based pricing information for clients who then place orders. The preferred supplier network can review specifications, provide estimates, receive orders and update the status for jobs in production.

Benefits for clients:

Reduce time to process, track and manage jobs
Expert assistance throughout the procurement lifecycle
Fast, market-based estimates from a high-quality supplier network
Single point of contact for jobs sourced to multiple suppliers
Activity based data and reports based on client needs
Customised Branding and Data Fields will make the GDS solution look like a client's in-house application

Benefits for GDS Buyers:

Increase the volume of transactions that can be efficiently managed
Collaborate online with clients and suppliers
Manage specification, estimate and order process in a closed-loop solution
Communications and updates to clients and supplier automated through even based e-mail notifications
Features for assisting clients throughout the lifecycle of the job

Benefits for suppliers:

Reduce costs for estimating, job planning and production support
Increase bid opportunities
Improve specification accuracy
Receive orders matching core strengths
Generate more volume

Preferred Supplier Network Management
Our clients draw on our global resources to complement their internal capabilities. GDS has significant supplier leverage due to its scale and global reach to command extremely competitive prices in the market place.

GDS is in a unique position to have access to both a first rate external supplier base throughout the UK and Europe, and also comprehensive internal production and manufacturing capabilities. This allows us to offer consolidated procurement solutions to our customers on a truly global scale.

We work with a preferred supplier network to offer our customers a broad spectrum of supply capabilities. Selection of our preferred supplier network is based on a number of key criteria including:

Performance
Financial Stability
Quality
Service
Delivery
Technological capability
Price
Geographical locations

Whether a client needs to source materials for worldwide operations or create a more effective workflow, GDS can help drive efficiencies and eliminate waste.

Before any supplier is accepted onto GDS' preferred supplier list they have to go through a formal accreditation process and agree to a regular quality review. Once they have been accepted their production capability and profile is built into the system.

Print Management
GDS has the capabilities, infrastructure and the technology to bring together the key disciplines of procurement, printing, brand management, storage, stock control and distribution.

We can provide a comprehensive print management portfolio on an unmatched scale and help our clients benefit from reducing costs - as we help them to minimise expensive obsolescence risks - and from improving results - as we help them deliver compelling communications to the right people, at the right time, through the right channel.

GDS' digital printing platform is part of a balanced offering that combines our advantages of scale, geographic reach, logistics and classic printing expertise with fast-emerging capabilities which use digital technologies to tailor communications to every audience, from one to many. Digital printing's potential to create powerful results for customers is unlocked when it is combined with GDS' other services, to offer a full end-to-end solution that can enhance any communication strategy.

GDS also helps clients break away from everyday direct mail to produce value adding results. From strategy to data management and creative development to production flexibility, we can deliver direct marketing communications with one goal in mind: return on marketing investment.

GDS helps companies acquire and develop customer loyalty with the use of highly customised, data-driven direct mail communications. With our comprehensive and scalable technologies, we combine direct marketing strategies and offer a personal service with highly competitive cost structures, to deliver outstanding financial results from direct marketing initiatives. The benefits of GDS' direct mail campaign management include:

Reduction in mailing costs
Ability to manipulate data for effective direct mail campaigns
Source best market price for fulfilment and print
VAT mitigation
Improved response rates
Improved return on investment

Our exceptional customer focus alongside product, technology developments and innovations enable us to deliver cost effective end-to-end solutions, for our client's end-to-end print management needs.

Transactional Print and Mail
GDS has one of the most successful transactional print and mail operations in the UK. We can offer a comprehensive solution portfolio for the creation and despatch of all transactional documents including:

Statements, Bills, Invoices
Letters, Quotes, Policy documents
Cheques, Vouchers, Personalised Forms
Regulatory notifications, Trade Confirmations, Advices notices

GDS produces and despatches over 800 million of these documents every year in the UK alone. We understand how important these communications are and invest in state-of-the-art automated systems and technology to provide:

The best service levels
The highest quality
The lowest operational risk
The widest choice of production technology and delivery options
The greatest value for money

Our proven track record of delivering some of the largest and most complex transitions for customers, without interruption to such business critical document production, is a key strength. It is one that continues to reassure our clients that GDS is a low risk choice, for outsourcing their transaction print and mail requirements.

Transactional documents are one of only a few key touch points that shape a client's end-customer's relationship. GDS maintains its market leading position by understanding our clients' business goals and delivering innovation that maximises return on investment and increases competitiveness. These goals often include:

Cross Sell, improve customer retention, or eliminate the cost of additional letters by using the transactional document to also deliver other targeted marketing, regulatory or business messages.
Reduce postage costs by optimising production for the Royal Mail or Downstream Access Providers.
Eliminate postage and reduce production costs and improve customer service with the use of email, internet presentment, SMS, fax and other channels.
Dramatically reduce the cost and time associated with change by providing simple web-based tools that enable business users to add, edit, target and control document content without the need for a coding and testing cycle.
Enable compliance with regulatory and legal obligations by providing automated management information on document production.
Improve customer service and regulatory compliance by enabling rapid retrieval of electronic images of documents before they arrive with the end customers.
Improve time to market for brand changes and affinity partnerships with a host of options including full colour print technology.
Lower risk through the highest levels of automated production and error correction, improved peak processing capacity, and the provision of cost-effective disaster recovery and business contingency.


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